Renew a Club Permit in Victoria (myVicRoads Steps)
A club permit runs for 45 or 90 days of use across a fixed permit period, and it must be renewed before that period ends. VicRoads posts a renewal notice about six weeks out. You sign it, a club official endorses it, and you lodge it through myVicRoads or at a Customer Service Centre. Here is each step, and what to do if it has already expired.
When the renewal notice arrives
VicRoads: “About 6 weeks before your permit expires, we’ll send you a renewal notice.” It goes to the postal address on the permit, so if you have moved, fix the address first. VicRoads gives you 14 days to tell it about any change to your club permit details, and the easiest way to update the garage address is to add the new details when you renew through myVicRoads.
The notice sets out your permit period and the amount payable. You can renew for either 45 or 90 days “depending on your current permit period”. Six weeks is enough time to get an endorsement and lodge online without cutting into your driving.
No notice? Do not wait it out. Call VicRoads, confirm the address it holds, and renew at a Customer Service Centre if the permit is close to expiry.
The four steps to renew a club permit
- Sign the renewal notice. The permit holder signs. If the permit is in a company or organisation name, note that VicRoads only renews those at a Customer Service Centre.
- Get club endorsement. VicRoads: the notice “needs to be endorsed by an official from your club or association, confirming you’re a member with them”. With Club Plate Co you upload the notice and we return it endorsed; no meeting and no posting originals back and forth.
- Renew through myVicRoads. VicRoads calls this “the easiest way”. You submit either a signed and endorsed renewal notice, or a signed renewal notice plus a club permit endorsement form signed by your club official. If your club permit vehicle does not appear in your account, call the VicRoads contact centre.
- Wait for the receipt. “An online renewal will take around 3 to 5 business days to process. We’ll email you with a receipt once your renewal has been processed. This is your proof of payment and confirms that your permit is valid.” Keep it with the logbook.
VicRoads publishes a short walk-through of the online renewal process as a PDF: VicRoads club permit online renewal process. The official renewal page is Renew or extend a club permit.
Who can endorse a club permit renewal notice
VicRoads names the roles. This is the single most common reason a renewal is knocked back: the wrong person signed it.
| Can endorse a renewal notice | Cannot endorse a renewal notice |
|---|---|
| Club president | Club safety officer |
| Club permit scheme officer | Club scrutineer (in that capacity) |
Note that a club safety officer or scrutineer can sign other things, including a vehicle eligibility and standards declaration, but VicRoads does not accept them on a renewal notice.
The club permit endorsement form
VicRoads: “If you can’t have your renewal endorsed in person, the club official can sign a Club permit endorsement form.” It also rules out one shortcut people try: a scanned image of a signature pasted into the form is not accepted. Get a genuine signature on the form itself.
The form is on the VicRoads site as Club permit endorsement form (PDF), and Transport Victoria lists it alongside the club permit agreement, application and vehicle eligibility and standards declaration on its club permits page. Every form is named and explained in our club permit forms guide.
Changing from 45 to 90 days at renewal
The permit period is not locked for life. VicRoads has a process to extend or change the period of use, and renewal is the natural point to do it: you renew “for a period of either 45 or 90 days, depending on your current permit period”, and a change of period is handled with VicRoads directly.
VicRoads publishes an issue-time fee table only — there is no published renewal total — so the figures below are what a new car permit costs, $135.70 against $220.60, not what your renewal will say:
| Item (car) | 45-day permit | 90-day permit |
|---|---|---|
| TAC charge | $60.50 | $117.70 |
| Permit fee | $27.60 | $55.30 |
| Logbook | $3.40 | $3.40 |
| Number plates (pair, standard) | $44.20 | $44.20 |
| Total paid to VicRoads | $135.70 | $220.60 |
Fees checked 5 September 2026 against the VicRoads permit fees page. VicRoads sets and revises these figures, normally each July — confirm the current amount before you pay.
The number plate and logbook lines are charged when those items are issued, so the amount on your renewal notice is the amount to go by. Check the current lines on the VicRoads permit fees page. The TAC charge is the biggest single component either way, which is why doubling your days does not double your bill.
The rule of thumb: 45 days suits a car used for a monthly run and a couple of shows; 90 days suits a car you drive most weekends over summer. Days are counted as logbook entries, not kilometres, so a full weekend away is two days and a fifteen-minute run to the shops is one. Our rules and logbook guide works through how the count behaves.
Renewing in person, and company-held permits
If you cannot renew online, VicRoads takes renewals at a Customer Service Centre. Bring the signed and endorsed renewal notice, or the signed notice plus the endorsement form, plus payment. You are issued the permit on the spot when everything is in order.
One exception is worth knowing in advance. VicRoads: “If the club permit is in the name of a company or organisation, you can only renew it at a VicRoads Customer Service Centre.” There is no online path for those permits, so build the trip into your timing.
What to do if your club permit has lapsed
Stop driving it. VicRoads: “If your existing permit has expired, you can’t drive the vehicle until you’ve got your renewal receipt.” An expired permit is not a technicality; the vehicle is unregistered, which affects both the fine you risk and your insurance position.
- Check your club membership is current. No club can endorse a renewal for a lapsed member.
- Get the renewal notice endorsed, or use the club permit endorsement form.
- Renew through myVicRoads and wait for the receipt, or go to a Customer Service Centre and get it the same day if you need the vehicle sooner.
- If the vehicle has to be moved before the permit is valid again, look at a VicRoads unregistered vehicle permit, or trailer it.
If the permit has been expired long enough that VicRoads has cancelled it, you are back to a new application rather than a renewal: eligibility, roadworthy if the vehicle was made on or after 1 January 1949, endorsement, then lodgement. That path is on get a club permit.
Plates are a separate question. If your permit ends and you want the plates kept for the same vehicle, read red plates explained; VicRoads has conditions about permits that expired no more than three months ago.
Renewing with Club Plate Co
Your Club Plate Co membership renews annually for $99, and the endorsement of your renewal notice is included; there is no separate endorsement charge and no charge per vehicle. You send us the notice, we return it endorsed, and you lodge it with VicRoads. Nothing else changes about your permit: same permit number, same plates, same expiry cycle.
Already with another club and unhappy with the turnaround? Transferring to Club Plate Co can be done between renewals, and VicRoads does not ask for a new roadworthy certificate to change clubs. If you are not a member anywhere yet, start here. What each part costs is on pricing.
Club permit renewal questions
How do I renew my VicRoads club permit?
Sign the renewal notice VicRoads posts you about six weeks before expiry, have a club official endorse it, then renew through your myVicRoads account or at a VicRoads Customer Service Centre. An online renewal takes about three to five business days, and VicRoads emails a receipt that is your proof the permit is valid.
Is there a grace period for club permit renewal?
No. VicRoads is explicit: “If your existing permit has expired, you can’t drive the vehicle until you’ve got your renewal receipt.” There is no grace period and no days of use carry over. An expired permit means an unregistered vehicle, so renew before the expiry date rather than after it.
Where can I find the club permit renewal form for VicRoads?
There is no separate renewal form. VicRoads posts you a renewal notice, and that notice is the form. The only extra document is the club permit endorsement form, used when a club official cannot sign your notice in person. Transport Victoria lists it with the other club permit forms and documents.
Can I drive while my renewal is being processed?
Only if the current permit has not expired yet. VicRoads treats the renewal receipt as proof the permit is valid, so if you renew online three to five business days before expiry you are covered without a gap. If the permit has already lapsed, wait for the receipt before you drive.
Do I need a new roadworthy certificate to renew a club permit?
No. VicRoads requires a roadworthy certificate when you first apply for a permit on a vehicle made on or after 1 January 1949. Its renewal process asks for a signed and endorsed renewal notice, not a fresh certificate. Our roadworthy and inspection guide sets out when one is required.
What if I have changed clubs since my last renewal?
Your new club endorses the renewal, and VicRoads has to know about the change. Changing the club a vehicle is linked to is done at a Customer Service Centre with a signed letter, a vehicle eligibility and standards declaration from the new club and a letter confirming membership. See changing clubs.
My club membership lapsed. Is my permit still valid?
Membership of an approved club is a condition of holding a club permit, so letting it lapse puts the permit at risk and no club can endorse a renewal for a member who is not financial. Transport Victoria also warns that a gap between clubs longer than 14 days breaks the requirement. Rejoin first, then renew.
Start whenever it suits. Pay only when everything’s in.
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